Food & Exhibitor Application

Exhibitor Terms, Conditions and Form

Food Vendor Applications, required documents and full online payment must be received by April 5, 2019. Please visit this link to complete and submit Loudoun County Health Department Temporary Food Establishment Application. Food Vendor Applications must be submitted by April 5, 2019.

Exhibitor Vendors Applications, required documents and full online payment must be received by April 15, 2019.

All Vendors must bring their own properly anchored canopy, table and chairs. Tents must be striped or solid color and text and emblems must be related to the vendor’s business or product. Standard Booth Space (Includes one 10’ x 10’ Space) Online Fee: $160.76.

Loudoun county arts festival

Purcellville Music and Arts Festival
April 27, 2019 12 – 7p.m.
Dillion’s Woods & Bush Tabernacle
250 S. Nursery Avenue

Purcellville, VA 20132

VENDOR RULES & RESPONSIBILITY

Load-In & Load-Out

Load in for Vendors will be Saturday April 27, 2019 beginning at 8AM. Vendors will be allowed to pull down the service road behind the ball field
to their spot to unload, but must park elsewhere. All tents and vending equipment must be removed immediately following the event.

Electrical

Electricity will not be provided.

Vendor Insurance

All vendors are required to maintain general liability insurance. Exhibitors who are serving and/or selling food, alcohol or any other product at the Music and Arts Festival must maintain a general liability policy with a minimum coverage of $1,000,000 combined single limits. Coverage is to be on an occurrence basis with an insurer licensed to conduct business in the Commonwealth of Virginia. The insurer must have an A. M. Best rating of A- or better. The insurer must add the Town as an additional insured by endorsement to the general liability policy. A Certificate of insurance (COI) and the additional insured endorsement shall be provided to the Town by the exhibitor prior to the event evidencing compliance with these insurance requirements. If you need information about how to obtain this insurance, please contact Hibah Salah at 540-751-2390 or hsalah@purcellvilleva.gov.

Non-Discrimination Policy

The Town of Purcellville affords equal opportunity to all existing and prospective vendors without regard to race, color, sex, gender identity, sexual orientation, political affiliation, religion, age, marital status, disability or handicap, veteran status or national origin or other criteria protected by law.

The Town reserves the right to limit the number of vendors.

The Town reserves the right to determine the placement of vendors within the festival area.

a) Adherence to all local, state and federal laws whether stated or unstated in this application.
b) Food Safety requirements and permits of the Loudoun County Department of Health Food Safety must be submitted and observed by all Food Vendors. For the application and information please visit: https://www.loudoun.gov/DocumentCenter/View/125802/Temporary-Food-Vendor-Application-and-Information-Packet?bidId.
c) Temporary Food Permits and fees must be submitted with the Loudoun County Health Department to 20 days prior to event day to ensure booth space.
d) Responsible for the proper conduct and demeanor of employees, agents and/or volunteers during the event.
e) Keep booths open during the entire event (11 AM – 7PM) failure to do so may result in exclusion from future events.
f) Any activity must take place in the booth space. This includes sales, giveaways, contests, etc.
g) Vendors cannot use amplification devices h) Vendors are responsible for any taxes required in accordance with Virginia and local laws. Town of Purcellville business license requirements are waived for this event.
i) Signage may not extend out of booth space.

Cancellations & Exclusions

The Town of Purcellville will fully refund the registration fee if cancellation notification is received, in writing, on or before April 5, 2019. Vendors are permitted to distribute and/or Sell their products in compliance with all Virginia laws. All items to be sold must be listed on the exhibitor application and be reviewed by the Town of Purcellville.

Exhibitor1
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The Entrant, by his authorized signature below, hereby agrees to indemnify, hold harmless, and defend the Town of Purcellville, Virginia, its elected and appointed officials, employees, agents and successors in interest from all claims, damages, losses and expenses including attorneys’ fees, arising out of or resulting, directly or indirectly, from the Entrant’s participation in the Purcellville Music and Arts Festival, provided that such claim, damage, loss or expenses:

(1)attributable to personal injury, bodily injury, sickness, death, or to injury or destruction of property, including the loss of use resulting there from, and

(2) not caused by the grossly negligent act or omission, or willful misconduct of the Town of Purcellville, Virginia, its elected and appointed officials, or its employees acting within the scope of their employment. This Hold Harmless and Indemnification Clause shall in no way be limited by any financial responsibility or insurance requirements and shall survive the termination of this Vendor Entry Form.

The Entrant understands that any misrepresentation in this application, deviation from the final approved specifications and activities described herein, or failure to abide by all Federal, State and Local laws, ordinances, policies and procedures may result in the immediate revocation of this approved Purcellville Music and Arts Festival Vendor Permit and refusal to issue a permit in the future.

The Entrant, by his authorized signature below, hereby authorizes the Town and/or its designee(s) to take photographs, videotape, record, or produce communications for this and/or future events for publicity, promotion, and media coverage.